MINUTES OF GEORGEHAM PARISH COUNCIL MEETING HELD ON THE RISING OF THE ANNUAL PARISH ASSEMBLY ON THURSDAY, 27 APRIL 2006 IN GEORGEHAM VILLAGE HALL. PRESENT: Councillor J Symonds (Chairman), Councillors Mrs J Barnes, Miss R Brian, M Harrison, N Mapp, S Maskell, Mrs V Meek, Mrs L Slade, R Tucker. Also present: 7 members of the public and Mrs S Squire, Parish Clerk. 98. APPROVAL OF THE MINUTES OF THE MEETING HELD ON 30 MARCH 2006. These were approved and signed as a correct record. 99. APOLOGIES. None. 100. MATTERS ARISING FROM THE ANNUAL PARISH ASSEMBLY. Mr J Parker. He raised the issue of Parking Restrictions at Millersbrook. He was prepared to part fund this should financing be an issue by an amount of £300. It was noted that this item was raised at the last Meeting but as there was not a full Council, any decision was deferred. It was, however, felt that any restrictions implemented would not go through in this for this season. Millersbrook is part private and part maintained by the public authority. Councillor Tucker referred to the recently authorised clearway to Putsborough which was privately funded. Mr P Evans advised that Devon County Council had previously allocated funding for this. Councillor Tucker supported the restriction which was seconded by Councillor Mapp. Councillor Tucker tabled a second proposal that the cost be split three ways - 1/3rd each by DCC, the Parish Council and Mr Parker. Vote: 6 for. The Clerk to write with this proposal. Councillor Maskell proposed we try and to ascertain if the work would be carried out next year. Vote: 2 for. Councillor Tucker's second proposal was carried. 101. PLANNING. (1) Matters Arising. A reply from the Enforcement Officer regarding Willow Lodge, North Buckcland was noted. Due to a heavy workload, attention to this would be delayed but a reply would be sent as soon as practically possible. (2) Applications, as below: a) 41968 - First Floor Extension to dwelling - Lurna Cottage, Rock Hill, Georgeham. It was RESOLVED to recommend approval subject to concerns raised on its location within the Conservation Area. We would expect the development to be done in sympathy with the existing buildings. b) 41912 - Extension to balcony together with replacement of railings and installation of spiral staircase - 9 Myrtle Farm View, Croyde. Page 2 - 27.04.06 & 02.05.06 after APA It was RESOLVED to recommend approval. c) 41858 - Demolition of hotel and erection of 1 flat and 9 units of holiday accommodation - Croyde Bay House Hotel, Croyde. Councillor M Harrison declared an interest, left the room and did not take part in the discussion or decision thereon. It was proposed by Councillor Tucker, seconded by Councillor Miss Brian to recommend refusal on the grounds that it is in the SSSi, an AONB and Heritage Coast, out of keeping with the rest of the buildings in this area, the visual impact of a building of this size would be too great to countenance at the north end of Croyde Bay wich is seen all the way from Down End. Vote: 7 for, 1 abstention. Carried. d) 42015 - Variation of Condition 1 (table/seating restriction) attached to Planning Permission 86/2526/28/3 to increase number of tables to 7 and number of seats to 30 and to allow use of tables/seats all year - Blue Groove, 2 Hobbs Hill, Croyde. Councillor Tucker proposed recommend approval. Councillor Symonds proposed recommend refusal on the grounds that what they have is adequate. Seconded by Councillor Miss Brian. Vote: Councillor Tucker's proposal - 5. - Carried. Councillor Symonds' proposal - 4. e) 41384 - Reserved Matters Application for erection of 2 dwellings with double garages (Outline Planning Permission 37564) (amended plans) - land between Sandbourne and Baggy View, Down End, Croyde. It was RESOLVED to recommend refusal, proposed by Councillor Tucker, seconded by Councillor Symonds, on the grounds that the Parish Counclb does not like the position of the new garages, the position of them are out of keeping with the existing front uilding line and totally out of keeping with any other property in the area and would be visually unattractive. (3) Planning Correspondence: (i) The following NDDC Decision Notices were noted: APPROVALS 41320 - Extension to dwelling, raising of roof, conversion of loft space to form additional living accommodation, sub-division of dwelling to form 2 dwellings and erection of single garage (amended description and plans) at Lower Liddongate, Withywell Lane, Croyde. 41772 - Work to trees in a Conservation Area in respect of felling 3 Cypress trees and replacing with smaller trees - 39 St. Mary's Road, Croyde. 41643 - Conversion of loft space to form additional living accommodation at 24 Longland Lane, Georgeham. 41368 - First floor extension to dwelling (amended plans) at 10 Home Farm Close, Croyde. 41717/41719 - Listed Building Application for conversion of barn to form 1 dwelling (revision of consent 35121) at Unit 1, Higher Ham Farm, Georgeham. (ii) It was noted that an appeal had been made in respect of Planning Application No. 40929 - Retrospective Application for erection of 1 Summer House at land adjacent to Putscombe, Page 3 - 27.04.06 & 02.05.06 after APA Putsborough. If the Parish Council wishes to make further observations or amend the original response, this must be done so by 27 April. (iii) It was noted that an Application for Certificate of Lawfulness - 1 and 2 Davids Cottages, Cloutmans Lane, Croyde had been granted. 102. MATTERS ARISING. (a) NDDC. Licensing Decision Notice in respect of Blue Groove. Councillor Tucker updated the Meeting on his representation on behalf of the Parish Council at the Hearing. Councillor Mrs Meek advised that on behalf of the Parish Council, an objection had been submitted regarding the off sales Licence application at Oceanfest. (b) NDDC. Notice of Hearing for application for the Variation of a Premises Licence in respect of The thatched Barn, Billy Budds and Croyde Bay Holiday Village - all to be heard on 24 April and further email from Mr R Wright regarding a condition. (c ) Parking Restriction - Millersbrook. Covered earlier in the Meeting. 103. CORRESPONDENCE. (a) Mr and Mrs D Newman. Letter regarding problem with rats. Councillor Mapp advised the meeting of the procedure. To respond advising their letter had been noted. (b) Dr R Vale. Letter regarding camper vans parking in the car park. To reply advising his point is supported and that the Parish Council is taking the situation seriously and has been a concern for a number of months.. A quotation had been obtained to make and construct a barrier at a price of £1058 plus vat. The blue and white overhead option was preferred. Councillor Symonds advised that he had obtained a second verbal quote which was in the region of £1,400. Members agreed to proceed with the lower priced quotation. The barrier would be in place within 3 - 4 weeks. Every effort would be made to paint yellow hatch lines at the stop of the car park steps, as discussed at the open forum (c) DEFRA. Clean Neighbourhoods and Environment Act. No action to be taken. (d) Community Council of Devon. Two training days for Village Halls. Village Hall Committees had also received this information. (e) ROSPA. Play Area Safety Inspection Report. Councillor Symonds to be supplied with Recreational Supplies details, the firm who had previously supplied equipment.. Councillor Miss Brian advised that she had applied for two grants. We had been unsuccessful with our application for the North Devon District Council grant. (f) Miss P A Northcott. Letter received regarding a Bridleway sign which it was noted was in the Parish of Mortehoe. She also stated that some Paths in North Buckland were inaccessible. Councillor Harrison, the Footpath Warden to follow this up, but with regard to the smaller Path, clearance would have to be delayed until later in the year due to nesting birds. Page 4 - 27.04.06 & 02.05.06 after APA The Meeting was adjourned at 10.35 p.m. and reconvened for Tuesday, 2nd May in Georgeham Village Hall at 7 p.m. Some extra items had been received since the Thursday meeting and were included within the second part of the meeting. 2nd May 2006. 7 p.m. Georgeham Village Hall Present: Councillor Symonds (Chairman), Councillors Mrs J Barnes, Miss R Brian, N Mapp, S Maskell, Mrs V Meek, R Tucker. Also present: 1 member of the public and Mrs S Squire, Parish Clerk. Councillor M Harrison arrived during the discussion of the first item. (g) CARA. A letter had been received regarding the installation of CCTV on Croyde Bridge in an effort to alleviate crowd disturbance and noise. The Parish Council was asked for financial help towards this. A lengthy discussion ensued where several points noted: the legal position with regard to the Parish Council; responsibility for monitoring tapes; an inflamed situation could occur; would the Police view the situation that their presence was not required; Croyde was a village and not a resort. Councillor Tucker proposed that a letter in reply should be sent to CARA advising that the Parish Council did not wished to be involved with the CCTV, the installation or monitoring. Seconded by Councillor Maskell. Councillor Mrs Barnes was of the opinion that the matter should be reviewed in a year. Councillor Mrs Meek proposed that the words "at this stage" be added to Councillor Tucker's proposal. Seconded by Councillor Mrs Barnes. All in favour. (h) CARA. Letter regarding the Parish Plan and Noticeboards. No action required other than a letter of thanks to be sent. (i) Councillor J Wilshere, Chairman of North Devon District Council. Letter received with an offer of a visit to the Parish Council. A reply to be sent advising that this Parish Council is very grateful for his offer and look forward to working with him. Confirm that we would like to meet him in connection with the implementation of the Parish Plan. (j) Braunton Parish Council. Recycling Facilities. Noted. (k) Environment Department. Details of Environment Day. Noted. (l) DCC. BOATS. Confirmation of the Orders. Noted. (m) NDDC. The premises licence has been resolved. Councillor Mrs Meek to receive copies, to be sent by the Clerk. Page 5 - 27.04.06 & 02.05.06 after APA (n) DCC. Two Clearway Orders had been received. One was incorrect - Down end Car Park to Unison, not Bay View Farm, as requested. Councillor Symonds to contact Mr D Netherway as a matter of urgency. 104 (a) PLANNING. (i) 36656. Planning permission granted for a limited period re temp siting of portakabin for use as changing room (amended description and plan) at Georgeham Playing Field, Newberry Road. It was noted this was due to expire on 31/5/06 and it was felt the date was incorrect. The paperwork to be passed to the Parish Council's Agent, Mr T Richards. (ii) Application No. 2/78/133/28/4 was raised - Proposed change of use restaurant to public house and revision of delivery area, The Thatched Barn Croyde. This has been granted in 1978 and was now being used for seating with only half the space left for delivery vehicles which are supposed to be off the road for deliveries. It was further noted that deliveries for both The Thatch and Billy Buds were being taken in this area. The matter to be raised with the Planning Department. (iii) Certificate of Lawfulness. Woody End, Darracott. A reply to be sent advising that the Parish Council is not aware of the details of the alleged breach of planning law. A request to be made for the site location to enable an opportunity for comment to be made. 104. PUBLICATIONS RECEIVED. * NDDC Newsletters and Bulletins. * DCC. Parish Lengthsmen Minutes of Meeting and leaflet - Parish Lengthsman Guide. * Environment Day 5 June. * Junk Mail. Spring 2006. * The Playing Field. Newsletter. 105. MEETING DATES FOR THE MUNICIPAL YEAR MAY 2006 - MAY 2007. Following the fact that the Annual Parish Assembly and the April Parish Council Meeting which followed was lengthy, so much so that it was necessary for the Parish Council Meeting to be adjourned and reconvened on a different day, Councillor Symonds proposed that the Annual Parish be held a week earlier than the April Parish Council Meeting, on Thursday, 19 April 2007. Seconded by Councillor Mrs Meek. Councillor Miss Brian counter proposed that it was held on the same day. Seconded by Councillor Harrison. Vote: For 19th April - 5 votes. Carried. For the same day as the Parish Council Meeting: 4 votes. The following meeting dates for the Municipal Year May 2006 - May 2007 were agreed: 106. FINANCE. (i) The following payments were approved and authorised: Page 6 - 27.04.06 & 02.05.06 after APA Mrs S Squire. 3 months mileage £ 56.88 For the months of September 2005, January 2006 and March 2006. Stationery £ 21.40 Stamps £ 50.00 £128.28 Buckleigh Laundry Hire of hand driers in toilets £27.00 Allianz Cornhill Renewal Premium for Policy £1435.26 Mr S M Wightman Grounds Maintenance for March 2006 £546.71 ROSPA Inspection Fee £151.58 South West Water Water supply at Georgeham Toilets £58.39 South West Water Water supply at Cemetery £ 5.57 Hale Electrics (ii) Adoption of the accounts for the year ended 31 March 2006. Councillor Symonds proposed adoption. Seconded by Councillor Tucker. Vote 5 for. 2 abstentions. Carried. (iii) It was noted that the Annual Return from the District Audit had been received. It was required by, duly completed after the accounts have been internally audited by Messrs Sully and Co by 10 July. (iv) It was noted that a cheque for £619.53 has been received from Braunton Parish Council in respect of reimbursement of the Parish Council's expenses in connection with the Parish Plan. (v) It was noted that a cheque from NDDC in respect of 50% of the Precept/Grant had been received in the sum of £14,985. (vi) The Finance Sub Committee would meet on 8/5/06 at 7 p.m. Minutes of the previous Minutes had been circulated to Councillors together with the Reserves Policy which were noted as a recommendation. It was noted that designated figures not allocated figures were shown and further down the list, this was shown as vice versa. Councillor Mapp spoke about the allocated reserve fund. A discussion followed with regard to Village Hall funding and he also mentioned funding for a skateboarding feasibility plan. Access to an administration of the reserve fund as shown in Appendix 1 in this annexe. Councillor Mapp suggested the wording, bearing in mind that at present Appendix 1 did not exist. It was agreed for £250 to be allocated to the skateboarding feasibility plan which title should be ignored as it was to be called 'Parish Plan Projects'. Members agreed this. 107. MEETINGS ATTENDED BY COUNCILLORS. Previously reported within minutes. Page 7 - 27.04.06 & 02.05.06 after APA 108. MATTERS RAISED BY COUNCILLORS. Councillor Miss Brian. She advised that she had applied for 2 grants - ROCKets 80% of playing surfance and £5,000 for a community grant. A letter had been received turning it down that day. She declared a gift of 4 energy saving lightbulbs from DARE. The Clerk said she would obtain the necessary form for the declaration to be made. Subsequent to this, it had been ascertained that gifts over a value of £25 need be declared. Councillor Mrs Meek spoke about the monitoring part of the Parish Plan. The money to date is satisfactory with a slight profit being made. There were left overs in the form of stamps and envelopes. A monitoring system has to be set up and to this end, she has written to the volunteers who had helped with the Plan and will ask Councillor Mrs Slade to include an article in The Crydda suggesting that these people meet up with the Group leaders. The volunteers had indicated that they wanted various Clubs to be set up and it was acknowledged that the Parish Council could not be responsible for this, but that people with specific interests would need to take this on board. A new litter bin was on the cobbles outside the Parish Church. Councillor Tucker left the Meeting. Councillor Harrison spoke about his Walking Map Project. Due to deadline dates for funding having passed, the joint Parish Council/Cara venture would not be a viable proposition. Consequently he would fund this on his own. Councillor Mapp had emailed a summary of Trustees duties to Councillors. This could possibly be an item on the May Agenda. A standard letter to point out insurance cover should be arranged independently. He stressed the importance of the need to clarify ownership of the pavilion, playing field, etc. The Clerk informed the Meeting that the Land Registry had put an article in the Village Green, encouraging Parish Councils to register their land. Councillor Symonds would contact Messrs Slee Blackwell with a view to going through the Parish Council's documents. Rats at Davids Hill - Mr Endicott of NDCC had visited the site and had also seen the complainant Mr Newman. It was concluded that disturbance of their former habitat has caused the rats to cause the present problem. It was considered that the matter will settle of its own accord and no further action was necessary. Councillor Maskell had received a complaint that dog bins were overflowing. JJ Bins to be requested to supply two new bins which the Parish Council would fit. It was noted that dog bin emptying was now on a twice weekly basis during the Summer. The next Meeting, which would be the Annual Parish Council Meeting would be on Thursday, 25th May 2006 at 7 p.m. in Croyde Village Hall. The Playing Field Trust to be an item on the next Agenda. The Meeting ended at 9.32 p.m.